CCM Tools: quick guide

Looking for a quick way to familiarise yourself with the Tools?

Download our walk-through, hands-on exercise (suitable for both beginners and users looking to refresh their knowledge).

You'll also need this text file of ISBNs.

With CCM Tools you can:

  1. Search using different types of data
  2. Limit and filter the results you see
  3. Visualise and export your results

This makes CCM Tools useful in undertaking a range of projects. Find out more about the different options below.

Searching

You can search using:

  1. ISBNs
  2. ISSNs
  3. Your own local record numbers (if you are a Copac contributor)
  4. A file of MARC records (if you are not a Copac contributor, and want to have your records deduplicated against those in the database)
  5. Keywords (author, title and subject)

When performing a number search, you can use a single number or a list of numbers and (if your list is large) you can upload a csv file of up to 80,000 numbers and perform a batch search. You can also treat a keyword search as a batch search.

The batch search option is useful because you can access more visualisation options for large results sets, and results are saved for you in your batch search history. Results sets are saved for one week, and the searches can be re-run at any time to obtain updated results. Batch searches also run in the background, allowing you to undertake other tasks whilst waiting for them to complete.

Limiting your search

You can limit your search to the holdings of a particular library or set of libraries, or search all of the libraries in a particular geographical area.

You can also create and save custom groups of libraries using the my library groups feature, so that they are always available to you in your search options.

In addition, using the 'holding libraries' filter, you can choose to display records for items that are particularly common or scarce (records for items held in less than two libraries nationally, or more than eight, for instance).

Deduplication

Deduplication allows us to show you which libraries hold the same titles. Deduplication in Copac is not always perfect however.

CCM Tools offers you additional deduplication options. You can deduplicate your results by ISBN, for instance, if you want to get a better picture of the holdings for specific editions. Or you can try deduplicating at the broader level of (for instance) title and author, if you are looking for a more general overview.

Results

The search results pages give you a quick view of which libraries hold each title, and provide links to full Copac-style records.

You can update the results list to show:

  1. Only titles held by a specific number of libraries
  2. Holdings just for your specified libraries, or all libraries, depending on the search options you have used

Visualisations

The search results page also gives you access to several pre-configured graphs which offer different visualisations of your results set.

You can view:

  1. The number of records held by each library (useful for identifying libraries with strong holdings in a particular area, or libraries with similar strengths to your own)
  2. The number of records held by different numbers of holding libraries (useful in assessing the scarcity of materials in a collection as a whole)
  3. The number of holding libraries for each record (useful for assessing the scarcity of particular items)
  4. A map showing the location of all the holding libraries, and the number of records held by each

Export

You can also export your results in different formats, allowing you to investigate or manipulate them further using your own tools.

You can export:

  1. Item holdings data, which allows you look at the libraries which hold each record
  2. Library holdings data, which allows you to look at the holdings for each library included in your results
  3. Full (MODS) and concise (MARC) records for the titles in your results set


Haven't found what you're looking for here?

Check our Support section and Help pages, or get in touch.